Accounting Administrator & HR Support

Accounting Administrator & HR Support

About WeRPN

WeRPN is a not-for-profit member-based professional association founded in 1958. We are the voice of registered practical nursing in Ontario where over 50,000 RPNs play a vital role in the province’s health care system. WeRPN’s role is to provide advocacy and member services in support of a quality health care system and the appropriate utilization of RPNs within that system. Learn more at www.werpn.com

The Opportunity

Reporting to the Director of Finance, the Accounting Administrator & Human Resources (HR) Support will be responsible for the Association’s general accounting by performing bookkeeping activities which include but not limited to preparation and processing of all payable/receivable transactions, reconciliations, monthly reporting and audit support for multiple fiscal year-ends of the Association’s operations and projects including government program initiatives. As an HR key support, you will provide assistance on human resources functions, such as recruitment, onboarding, maintenance of HR policies and providing support to payroll functions.

The Accounting Administrator & Human Resources Support will also be tasked with providing support upon request to other key areas of the organization as directed by the Director of Finance.

The candidate is a creative, energetic, and highly motivated individual with a keen eye for detail and accuracy.

The ideal individual is an enthusiastic self-starter who will thrive in a fast-paced environment where nimbleness is necessary.

Key Responsibilities

  • Maintain accounting record keeping by processing accounts receivable and accounts payable
  • Process pre-authorized payments from members and maintain transactions on database including data reconciliation and reviews for accuracy
  • Responsible to follow-up on outstanding invoices, collect over-due NSF accounts
  • Assist in tuition reimbursement grants as part of the association’s managed programs as required
  • Responsible for reviewing and coding invoices, processing payments and cheque runs, tracking payments, posting ACH and cash receipts
  • Prepare deposit details and make deposit to bank
  • Prepare accruals, journal entries, aging analysis and end of month reports
  • Respond to inquiries and concerns with vendor, customer, and members and solves problems for discrepancy issues in a timely manner
  • Research invoice discrepancies to maintain accuracy. Maintain timely communication with vendors and/or  customers/members to resolve invoice issues and discrepancies
  • Provide assistance to the Director of Finance in all financial functions and accounting administration
  • Create financial and/or accounting reports using Excel and ERP systems as required
  • Ensure recording of transactions are in accordance with Canadian Generally Accepted Accounting Principles (GAAP)
  • Assist in multiple year-end working schedules and documentation for external audit
  • Streamline processes in the finance department to increase efficiencies
  • Maintain an organized filing system of all accounting and payroll transactions
  • Accountable for the accuracy and timeliness of tasks assigned
  • Work closely with the finance team to support priority initiatives and proactively identify opportunities
  • Engage in growing and maintaining a positive, supportive and collaborative professional culture throughout organization
  • Work in a safe manner; provides input towards development/revision of existing policies and procedures
  • Work with staff, members, clients and other stakeholders
  • Perform other duties as assigned
Qualifications
  • Post-Secondary degree/diploma in Accounting or relevant field
  • Minimum of two (2) years of work experience in an administrative accounting role and human resources support
  • Experience in not-for-profit organization and/or fund accounting is considered an asset
  • Advanced knowledge in MS Office suite, specifically Excel
  • Experience working with SAGE 50 accounting system and Salesforce database considered an asset
  • Detailed oriented, highly accurate, analytical skills, problem solving skills
  • Excellent oral and written communication skills
  • Excellent organization and time management skills to perform effectively/efficiently, be resourceful and anticipate needs when faced with revised workload priorities and changing deadlines.
  • Outstanding ability to prioritize work and to perform multiple tasks simultaneously while adhering to strict deadlines
  • Ability to work well both in a team environment and independently with minimal supervision
  • Demonstrated commitment to ongoing professional development

If you are passionate about what you do, motivated by a job well done, and committed to excellence and quality, we’d like to hear from you.

Location: Mississauga, ON (ability to work remotely temporarily due to COVID-19)

Start Date: As soon as possible

Application Deadline: Thursday, February 3 rd , 2022

To apply: Please send your resume and cover letter (saved as one PDF document) to jobs@werpn.com.             Please include your salary expectations for this role in your email.

We thank you for your interest in working for WeRPN.

Only candidates selected for an interview will be contacted.

Accommodations are available on request for candidates taking part in all aspects of the selection process in accordance with the Accessibility for Ontarians with Disabilities Act.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

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